Pridebot Privacy Policy

Last Updated: June 15, 2026

1. Data Collection

Pridebot collects and stores the following data:

  • User IDs (Discord User IDs):
    • Command Usage Logging: To track which commands are being used and how frequently, helping us improve bot functionality and user experience.
    • User Profiles: To store and manage custom user profiles, including user-set pronouns, sexual orientation, romantic orientation, gender identity, and optional biography.
    • Pride Avatars: To associate generated pride flag avatars with users who create them.
    • Bot Votes: To record and track votes received from bot listing platforms (Top.gg, DiscordList, etc.) and provide vote rewards.
    • Premium Subscriptions: To track premium membership status and associated benefits for users who subscribe.
    • Dar Command History: For premium subscribers, the results of dar commands (gaydar, transdar, bidar, and related commands) are stored for up to 90 days to provide the dar history feature. This data is tied to your Discord User ID and is deleted automatically after 90 days or upon cancellation of your premium subscription, whichever comes first.
  • Server IDs (Discord Guild IDs):
    • Server Configuration: To store server-specific settings and preferences set by server administrators.
    • Command Usage Analytics: To track which servers use which features, helping us understand usage patterns and improve the bot.
    • Server Count: For displaying accurate server statistics on our website and bot listing platforms.
  • User Avatars (Profile Pictures):
    • Pride Avatar Generation: User profile pictures are temporarily processed to create customized pride flag avatars. The original avatar images are not permanently stored beyond the generation process.
  • Custom User Profile Data:
    • Profile Information: User-provided information including pronouns, sexual orientation, romantic orientation, gender identity, biography, and custom profile fields that users voluntarily choose to set.
    • Profile Customization: User preferences for profile display, including colors, themes, and visibility settings.
  • Command Interaction Data:
    • Usage Statistics: General statistics about command usage, including which commands are most popular, response times, and error rates.
    • Error Logs: When commands fail or encounter errors, we log basic information to help us debug and fix issues.
  • Website Analytics:
    • Google Analytics: We use Google Analytics to track website visits, page views, and general usage patterns to improve our website experience. This includes standard web analytics data such as IP addresses (anonymized), browser types, and referral sources.

What We Do NOT Collect:

  • Message content or conversations (we do not read or store your messages)
  • Voice chat data or recordings
  • Direct messages (DMs) sent to the bot are not permanently stored
  • Personal information beyond what you voluntarily provide in your profile
  • Payment information (handled securely by third-party payment processors)
  • Passwords or authentication tokens

2. Use of Data

The collected data is used for the following purposes:

  • Security:
    • Monitoring and ensuring the security of the services by tracking user and server activity to prevent abuse, detect suspicious behavior, and maintain a safe environment.
  • Development:
    • Improving the features and functionality of Pridebot based on user interaction data, including command usage statistics and user feedback, to provide a better user experience.
    • Enhancing profile and avatar features by analyzing how users engage with these tools, allowing for targeted updates and new functionalities.
  • Client Usage:
    • Enabling users to interact with Pridebot effectively, ensuring that commands, features, and services function as intended and meet user needs.
    • Understanding how commands and websites associated with Pridebot are used, enabling the optimization of services and ensuring that they meet user needs.

3. Data Sharing

We do not share your data with third parties except in the following circumstances:

  • When required by law or to respond to legal processes, such as subpoenas or court orders.
  • To protect the rights, property, or safety of our users, Pridebot, or others, including enforcing our Terms of Service and preventing fraud or security breaches.

4. Data Security

We take the security of your data seriously and implement multiple measures to protect it:

  • Database Security: All User IDs, Server IDs, User Profile Information, and bot configuration data are securely stored in a MongoDB encrypted database with authentication and access controls.
  • Access Control: Database access is restricted and only accessible by authorized Pridebot personnel.
  • Data Encryption: Data is encrypted both in transit (using HTTPS/TLS) and at rest in our database.
  • Limited Retention: We only retain data for as long as necessary to provide our services or as required by law.
  • Regular Security Updates: Our systems and dependencies are regularly updated to patch security vulnerabilities.

However, please note that no security system is impenetrable, and we cannot guarantee absolute security of your data. We continuously review and enhance our security practices to safeguard your information and will notify users in the event of any data breach as required by applicable laws.

5. Data Deletion

You have the right to request deletion of your personal data at any time. We provide three convenient ways to submit a data deletion request:

  • In-Bot Command: Use the /feedback command within Discord and select "Data Deletion Request" to submit your request directly through the bot.
  • Direct Contact: Email us directly at legal@pridebot.xyz with your deletion request, including your Discord User ID.
  • Support Server: Join our Support Server and alert a developer of your request.

Once we receive your deletion request, we will process it promptly and delete your data from our records within 30 days.

6. Changes to the Privacy Policy

We reserve the right to update this Privacy Policy at any time. Your continued use of Pridebot after any changes will constitute your acceptance of the new terms.

7. European Users and GDPR

If you are located in the European Union (EU) or European Economic Area (EEA), the following additional terms apply to you under the General Data Protection Regulation (GDPR).

Lawful Basis for Processing

We process your personal data on the following legal bases:

  • Contract Performance: Processing your Discord User ID and premium subscription status is necessary to provide the services you have requested, including premium features.
  • Legitimate Interests: We process usage statistics, command interaction data, and server analytics to operate, maintain, and improve Pridebot's services. We have assessed that these interests are not overridden by your data protection rights.
  • Consent: Where you voluntarily provide profile information (pronouns, orientation, gender identity, biography), you consent to that data being stored and displayed as part of your Pridebot profile. You may withdraw this consent at any time by deleting your profile data.

Your Rights Under GDPR

As an EU/EEA user, you have the following rights regarding your personal data:

  • Right of Access: You may request a copy of the personal data we hold about you.
  • Right to Rectification: You may request correction of any inaccurate data we hold about you.
  • Right to Erasure: You may request deletion of your personal data. See Section 5 for how to submit a deletion request.
  • Right to Data Portability: You may request your data in a structured, machine-readable format.
  • Right to Object: You may object to processing based on legitimate interests at any time.
  • Right to Restrict Processing: You may request that we limit how we use your data in certain circumstances.

To exercise any of these rights, contact us at legal@pridebot.xyz with your Discord User ID and the specific right you wish to exercise. We will respond within 30 days.

Data Processors

We use MongoDB Atlas as our database provider, which acts as a data processor on our behalf. MongoDB Atlas is contractually obligated to process data only on our instructions and implements appropriate security measures. For more information, see MongoDB's Privacy Policy.

We use Google Analytics on our website, which may transfer data outside the EEA. Google LLC participates in the EU-U.S. Data Privacy Framework. For more information, see Google's Privacy Policy.

Data Transfers

Your data is stored on servers located in the United States. By using Pridebot, EU/EEA users acknowledge that their data may be transferred to and processed in the United States, which may not provide the same level of data protection as your home country. Such transfers are made subject to appropriate safeguards.

Right to Lodge a Complaint

If you believe we have not handled your data in accordance with GDPR, you have the right to lodge a complaint with your local data protection authority.

8. Contact Us

If you have any questions about this Privacy Policy, please contact us at legal@pridebot.xyz or ask for help in the Support Server.