Pridebot Privacy Policy

Last Updated: October 11, 2026

1. Data Collection

Pridebot collects and stores the following data:

  • User IDs (Discord User IDs):
    • Command Usage Logging: Which commands you have used, how many times, and when you first used each one, to help us improve bot functionality and user experience. We also record whether we have shown you feedback or premium prompts, so you don't see them repeatedly.
    • User Profiles: To store and manage custom user profiles (see Custom User Profile Data below).
    • Pride Avatars: To associate generated pride flag avatars with users who create them.
    • Bot Votes: To record and track votes received from bot listing platforms (Top.gg, DiscordList, etc.) and provide vote rewards.
    • Premium Subscriptions: Your premium tier and when your membership started, to provide premium benefits. If you subscribe through Patreon, Patreon tells us your Patreon name and linked Discord account so we can apply your benefits.
    • Dar Command History: For premium subscribers, we keep your most recent 90 dar results (gaydar, transdar, bidar, and related commands) to provide the dar history feature. Older results are replaced as new ones are added, and new results stop being recorded when your premium ends.
    • Feedback and Surveys: Feedback you submit with /feedback (your message, username, and the server it was sent from), and your answers to the optional profile survey.
  • Server IDs (Discord Guild IDs):
    • Server Count: For displaying accurate server statistics on our website and bot listing platforms.
    • Command Logs: When a command is used in a server, the server's name and ID are included in our staff logs (see Security in Section 2). Our usage statistics only count whether commands are used in servers or in DMs; we do not track usage per server.
  • User Avatars (Profile Pictures):
    • Pride Avatar Generation: User profile pictures are temporarily processed to create customized pride flag avatars. The original avatar images are not permanently stored beyond the generation process.
    • Generated Avatars: The pride avatars you create are stored for up to 30 days and can be viewed by anyone with the link on pfp.pridebot.xyz, under your user ID or username. A short generation record (your username, the flags you chose, and processing details) is also kept for 30 days.
    • Uploaded Profile Pictures: Premium members can upload a custom profile picture. It is stored on our servers and shown publicly on your profile until you replace it or request deletion.
  • Custom User Profile Data:
    • Profile Information: Information you choose to provide, including your preferred name, age, pronouns, sexual orientation, romantic orientation, gender identity, biography, pronoun page link, and custom links.
    • Profile Visibility: Profiles are public. Anyone can view your profile with the /userprofile command or on profile.pridebot.xyz. You can choose to hide your age, badges, and premium status.
    • Profile Customization: User preferences for profile display, including colors, visibility settings, and premium dar settings.
  • Command Interaction Data:
    • Usage Statistics: General statistics about command usage, including which commands are most popular, response times, and error rates.
    • Error Logs: When commands fail or encounter errors, we log basic information to help us debug and fix issues.
  • Website Analytics and Login:
    • Google Analytics: We use Google Analytics to track website visits, page views, and general usage patterns to improve our website experience. This includes standard web analytics data such as IP addresses (anonymized), browser types, and referral sources.
    • Login Cookie: When you log in to profile.pridebot.xyz with Discord, we set a cookie containing your Discord user ID, username, and avatar so you stay logged in for up to 7 days.

What We Do NOT Collect:

  • Message content or conversations (we do not read or store your messages)
  • Voice chat data or recordings
  • Direct messages (DMs) sent to the bot are not permanently stored
  • Personal information beyond what you voluntarily provide in your profile
  • Payment information (handled securely by Patreon and other third-party payment processors)
  • Your Discord password or Discord access tokens

2. Use of Data

The collected data is used for the following purposes:

  • Security:
    • Monitoring and ensuring the security of the services by tracking user and server activity to prevent abuse, detect suspicious behavior, and maintain a safe environment.
    • Automated Moderation: Profile text and text entered into name and pronoun testing commands are checked automatically for harmful content using Google's Perspective API.
    • Staff Logs: To make sure nothing gets past our automated checks, profile changes (including the profile fields you set), dar results, and command activity (your user ID, the command used, and the server it was used in) are posted to private, staff-only channels in our Discord server for review.
  • Development:
    • Improving the features and functionality of Pridebot based on user interaction data, including command usage statistics and user feedback, to provide a better user experience.
    • Enhancing profile and avatar features by analyzing how users engage with these tools, allowing for targeted updates and new functionalities.
  • Client Usage:
    • Enabling users to interact with Pridebot effectively, ensuring that commands, features, and services function as intended and meet user needs.
    • Understanding how commands and websites associated with Pridebot are used, enabling the optimization of services and ensuring that they meet user needs.

3. Data Sharing

We do not sell your data, and we do not share it with data brokers, advertisers, or data collection agencies.

To run Pridebot, we use a small number of service providers that process data on our behalf, only for the purposes below:

  • MongoDB Atlas: Hosts our database.
  • Cloudflare: All traffic to our websites and API passes through Cloudflare for security and delivery, which includes your IP address and basic request details.
  • Google: The Perspective API checks profile text and text entered into name and pronoun testing commands for harmful content. Google Analytics measures website usage.
  • Patreon: Handles premium subscriptions and payments, and tells us which Discord account a subscription belongs to.
  • Discord: Pridebot runs on Discord, and our staff logs are kept in our private Discord server.

We may also disclose data in the following circumstances:

  • When required by law or to respond to legal processes, such as subpoenas or court orders.
  • To protect the rights, property, or safety of our users, Pridebot, or others, including enforcing our Terms of Service and preventing fraud or security breaches.

4. Data Security

We take the security of your data seriously and implement multiple measures to protect it:

  • Database Security: User IDs, Server IDs, and User Profile Information are securely stored in a MongoDB encrypted database with authentication and access controls. Generated avatars and uploaded profile pictures are stored on servers we operate.
  • Access Control: Database access is restricted and only accessible by authorized Pridebot personnel.
  • Data Encryption: Data is encrypted both in transit (using HTTPS/TLS) and at rest in our database.
  • Limited Retention: We only retain data for as long as necessary to provide our services or as required by law.
  • Regular Security Updates: Our systems and dependencies are regularly updated to patch security vulnerabilities.

However, please note that no security system is impenetrable, and we cannot guarantee absolute security of your data. We continuously review and enhance our security practices to safeguard your information and will notify users in the event of any data breach as required by applicable laws.

5. Data Deletion

You have the right to request deletion of your personal data at any time. We provide three convenient ways to submit a data deletion request:

  • In-Bot Command: Use the /feedback command within Discord and select "Data Deletion Request" to submit your request directly through the bot.
  • Direct Contact: Email us directly at [email protected] with your deletion request, including your Discord User ID.
  • Support Server: Join our Support Server and alert a developer of your request.

Once we receive your deletion request, we will process it promptly and delete your data from our records within 30 days. This covers your profile, uploaded and generated images, command usage history, feedback and survey answers, votes, and dar data.

Some records are kept after a deletion request because they are needed for security: if your account has been blocked from using Pridebot, we keep that block, and messages already posted to our private staff logs (see Section 2) are not removed.

6. Pridebot on Osmium

Pridebot is also available on Osmium. The Osmium version of Pridebot stores much less data than the Discord version:

  • Community Settings: Which role categories (pronouns, gender, sexuality) a community has turned on, and the roles Pridebot created for them.
  • Your Role Selections: Your Osmium user ID and the pronoun, gender, and sexuality roles you pick in each community, plus whether you have turned on syncing your roles across communities.

The Osmium version does not use Pridebot profiles, premium, avatars, or analytics, and it does not send your data to the service providers listed in Section 3. Its data is stored on our servers in the United States. To have your Osmium data deleted, contact us using the details in Section 9 and include your Osmium user ID.

7. Changes to the Privacy Policy

We reserve the right to update this Privacy Policy at any time. Your continued use of Pridebot after any changes will constitute your acceptance of the new terms.

8. European Users and GDPR

If you are located in the European Union (EU) or European Economic Area (EEA), the following additional terms apply to you under the General Data Protection Regulation (GDPR).

Lawful Basis for Processing

We process your personal data on the following legal bases:

  • Contract Performance: Processing your Discord User ID and premium subscription status is necessary to provide the services you have requested, including premium features.
  • Legitimate Interests: We process usage statistics, command interaction data, staff security logs, and automated moderation results to operate, secure, maintain, and improve Pridebot's services. We have assessed that these interests are not overridden by your data protection rights.
  • Consent: Where you voluntarily provide profile information (pronouns, orientation, gender identity, biography), you consent to that data being stored and displayed as part of your Pridebot profile. You may withdraw this consent at any time by deleting your profile data.

Your Rights Under GDPR

As an EU/EEA user, you have the following rights regarding your personal data:

  • Right of Access: You may request a copy of the personal data we hold about you.
  • Right to Rectification: You may request correction of any inaccurate data we hold about you.
  • Right to Erasure: You may request deletion of your personal data. See Section 5 for how to submit a deletion request.
  • Right to Data Portability: You may request your data in a structured, machine-readable format.
  • Right to Object: You may object to processing based on legitimate interests at any time.
  • Right to Restrict Processing: You may request that we limit how we use your data in certain circumstances.

To exercise any of these rights, contact us at [email protected] with your Discord User ID and the specific right you wish to exercise. We will respond within 30 days.

Data Processors

The service providers listed in Section 3 (MongoDB Atlas, Cloudflare, Google, Patreon, and Discord) process data on our behalf only for the purposes described there. Google LLC and Cloudflare, Inc. participate in the EU-U.S. Data Privacy Framework. For more information, see MongoDB's Privacy Policy, Cloudflare's Privacy Policy, Google's Privacy Policy, and Patreon's Privacy Policy.

Data Transfers

Your data is stored on servers located in the United States. By using Pridebot, EU/EEA users acknowledge that their data may be transferred to and processed in the United States, which may not provide the same level of data protection as your home country. Such transfers are made subject to appropriate safeguards.

Right to Lodge a Complaint

If you believe we have not handled your data in accordance with GDPR, you have the right to lodge a complaint with your local data protection authority.

9. Contact Us

If you have any questions about this Privacy Policy, please contact us at [email protected] or ask for help in the Support Server.